Administrative

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Administrative
Title Administrative Assistant
Categories Administrative
Terms of Employment Contract
Salary $17ph+
Location National Capital Region
Job Description

Must have valid security clearance.

 

DUTIES/TASKS

–          Manage, organize and maintain documents/correspondence

–          Plan, organize, schedule and participate in meetings, develop agendas, prepare minutes, and follow-up on action items

–          Prepare domestic travel arrangements, make logistical arrangements for conferences, meetings, training sessions, teleconferences

–          Draft routine correspondence (email, letters, memorandum, etc.)

 

Experience  

–          Minimum of 2 years experience providing administrative support in a government department

–          Minimum of 2 years experience preparing travel arrangements and travel claims in a government department

–          Experience with correspondence tracking systems

–          Experience with MS Word, Microsoft Outlook and Excel

–          Experience in scheduling meetings, in preparing agendas and minutes of meetings for multiple stakeholders

–          Experience in government contracting

–          Experience in organizing conferences and training sessions (experience working with hotels, AV suppliers, interpreters)

–          Experience managing small budgets

 

Knowledge

–          Good knowledge of government administrative policies and practices

–          Good knowledge of government travel policies and directives

–          Good knowledge of government contracting

–          Good knowledge of conference / training planning

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Title Executive Assistant (Government)
Categories Administrative
Terms of Employment Contract
Salary $18.00ph+
Location National Capital Region
Job Description

Duties:

Develops and coordinates the agenda of the Director General, including the organization of meetings, scheduling of meetings and providing responses to invitation to meetings.

Supports the Executive Assistant in preparing travel arrangements, submitting travel requests and travel claims.

Acts as liaison between the Divisions and the Assistant Deputy Minister’s office

Reviews materials for quality control and performs administrative duties such as word processing, organizing and maintaining files and distribution of information.

 

Mandatory criteria:

·         5 years experience as an Executive Assistant with the Federal Government

·         Must be fluently Bilingual (French/English)

·         Valid Secret Security Clearance

·         Experience using Microsoft Suite (Word, Excel, PowerPoint)

·         Recent experience (in the past two years) maintaining the schedule of senior management (Director General level or above)

·         Recent experience in organizing travel arrangements

·         Experience coordinating the activities of senior management (Director General level or above)

*        Must be bilingual

*         Must have a valid Security Clearance

 

 

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Title Records Management
Categories Administrative
Terms of Employment Temporary Contracts
Salary $17+
Location National Capital Region
Job Description

Ongoing requirement for Federal government clients requiring experienced Records Management Clerks. Must have valid security clearance.

Experience with software such as Microsoft office, Word & Excel GCDocs & ERDMS Some positions may require lifting of boxes up to 45 lbs.  Be able to provide clerical support including data entry & electronic filing, inventory count and tracking.  Some customer service experience is also required.

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Title Intermediate Admin
Categories Administrative
Terms of Employment Contract
Salary $14.00ph
Location Gatineau QC
Job Description

Unilingual Enhanced administrative assistant required for three month government contract.

  1. Must clearly demonstrate minimum of one year experience in Excel, Powerpoint and other Microsoft products.
  2. Must clearly demonstrate minimum of one year experience in financial administration (contracts, estimates, invoices).
  3. Must clearly demonstrate minimum of one year experience in data entry and quality control in the data sheet.
  4. Experience in ADMIS, HRG, ClaimsX and DRIMS an asset.
  5. Interest / experience in marketing and advertising an asset.

DUTIES OF THE RESOURCE:

  • Managing contractual estimates and invoices, sorting and managing the workflow to payments. Entering the information in various systems, as required.
  • Preparing reports and replies to requests for information
  • Planning, administering and tracking projects
  • Inputting and updating changes to meeting and appointment schedules
  • Booking and managing travel expenses
  • Capturing information using an electronic tracking system
  • Finding, sorting, tagging and saving images in a digital asset management system

Education:

Successful completion of courses in administration (business, office, public, etc.), financial management, business or a related field from a recognized post-secondary institution, or an acceptable combination of education, training and experience is required.

Asset Qualifications:

  • Experience in ADMIS, HRG, ClaimsX and DRIMS an asset.
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